THE HANOVER COUNTY DEMOCRATIC COMMITTEE
The Hanover County Democratic Committee is committed to reaching out to the community, building a broad-based political committee, and raising money to nominate and run candidates for federal, state, and local office. Located in Virginia, electing Democrats is the key to making our country the best it can be for all citizens.
THE EXECUTIVE COMMITTEE
Please feel free to contact the following executive committee members with questions or concerns:
Chair - Toni Radler
Past Chair - Gordon Silver
Communications & Strategy - Clark Mercer
Fundraising - John Suddarth
Outreach - Stacy Sprowl
Treasurer - Sonya Arrington
Corresponding Secretary - Mary Ann Pugh
Recording Secretary - Lyn Hodnett
Chair - Mary Knight; Co-Chair - Vacant
Voter Registration - Vacant
Black Caucus Chair - Sandra Howard
Women's Coffee Caucus Chair - Diane Neergaard
Men's Forum - Nelson Vaughan
Immigration Committee Chair - Woodi Sprinkel
Advocacy Committee Chair - Rachel Levy
Take Action Now: Jen Chambers, Christiane Riederer von Paar, Mary Anne Pugh
Digital Editor of the Hanover Democrat - Pam Kirby
Copy Editor of the Hanover Democrat - Ashley Hall
Facebook: Sonya Arrington, Rachel Levy
Twitter: Kerry Brown
Sgt. at Arms - Allen Neergaard
Special Projects - Kerry Brown
Central Committee Representatives
Hanover Democratic Committee Bylaws
Article 1 - NAME AND AUTHORITY
Section 1.1 - The name of this Organization shall be known as the "Hanover County Democratic Committee", hereinafter referred to as the “Hanover Democratic Committee” (HDC).
Section 1.2 - These Bylaws are adopted by the Hanover Democratic Committee under the authority of the Virginia Democratic Party Plan (hereinafter referred to as the “Party Plan”) and endorse the principles contained in the Charter of the Democratic Party of the United States of America, bound always by the Constitution of the United States and the Constitution of the Commonwealth of Virginia. These Bylaws shall continue in effect, subject to amendment as provided in Section 13.1.
Section 1.3 - The Hanover Democratic Party shall have entire charge and full control of all Party matters arising throughout the County of Hanover as accorded to the Hanover Democratic Committee under the Party Plan; the administrative duties of the Hanover Democratic Committee shall be delegated to and vested in the Executive Committee.
Section 1.4 - All activities of the Hanover Democratic Committee, including mass meetings, primaries, conventions and fundraising, shall be conducted in accordance with the relevant provisions of the Party Plan.
ARTICLE 2 - PURPOSE
Section 2.1 - It shall be the responsibility of the Hanover Democratic Committee as well as each officer and member thereof:
- To support the Party Plan and Democratic principles within the County;
- To promote the organization of the Democratic Party throughout the County;
- To actively participate in the nomination process;
- To do all within its power to support the election of the Democratic Party's nominees in all elections open to eligible voters in the County;
- To encourage the registration and voting by qualified residents of the County;
- To recruit and organize volunteers to create a democratic presence outside the polls and provide observers inside the polls in all general and special elections in the County in which there is a Democratic candidate.
ARTICLE 3 - ORGANIZATIONAL MEETING
Section 3.1 - The Hanover Democratic Committee will reorganize every two years in odd numbered years in accordance with the Party Plan.
Section 3.2 - Application forms to rejoin the Hanover Democratic Committee will be sent out in accordance with Section 14.1 to all active members during the first week in November of odd-numbered years. These forms will be submitted online or by mail to the chair or his or her designee. Online payment of dues will be made available, or checks may be mailed to the HDC at P.O. Box 22, Ashland, VA 23005.
Section 3.3 - The organizational meeting will be held in odd numbered years on a Saturday in December, specified by the outgoing Executive Committee, in accordance with the rules defined in the Party Plan and the meeting information will be communicated to the Democratic Party of Virginia as required by the Party Plan.
Section 3.4 - The Executive Committee shall cause ample public notice of this organizational meeting to be made in order that maximum participation of the Democratic voters may be encouraged.
Section 3.5 - All prior received applications will be voted on at this organizational meeting. Any citizen who is a declared Democrat may also attend this meeting and apply for membership onsite.
Section 3.6 - Each precinct shall be represented by at least one full voting member of the committee who shall be at the time of his or her election a resident of that precinct.
ARTICLE 4 - MEMBERSHIP
Section 4.1 - The Hanover Democratic Committee shall consist of those members elected by Democratic voters of Hanover County at the biennial (occurring every two years) organizational meeting, and those members elected by the Hanover Democratic Committee itself subsequent to such election by members.
Section 4.2 - Eligibility for membership shall be open to any qualified voter registered to vote in the next general election in Hanover County and who believes in the principles of the Democratic Party. No person shall participate in any way in a Democratic primary election, a convention or a caucus who intends to support any candidate opposed to a Democratic nominee in the next general election or special election.
Section 4.3 - Those elected Democratic officials holding office in or from Virginia who reside in Hanover County, and elected members of the Democratic National Committee residing in Hanover County shall be voting ex officio members of the Hanover Democratic Committee.
Section 4.4 - Members of the State Central Committee who are not otherwise members of the Hanover Democratic Committee and who maintain their voting residence in Hanover County shall be voting ex officio members of the Hanover Democratic Committee.
Section 4.5 - All Hanover Democratic Committee members must be current on their membership dues as determined by the Executive Committee in Section 6.4 and be in good standing. The executive committee has the right to waive dues in cases of financial hardship.
Section 4.6 - Full members will have voting privileges.
Section 4.7 - Associate membership is available to those who may not have permanent residence in Hanover County or may not be eligible to vote. These members may attend meetings but will not be eligible to vote.
Section 4.8 - Caucus chairs must be a member of the Hanover Democratic Committee, and will keep the executive committee informed of their caucus’s activities. They may request funding from the executive committee for specific purposes. Caucuses may develop their own policies and procedures that do not conflict with these bylaws.
ARTICLE 5 - OFFICERS AND DISTRICT CHAIRS
Section 5.1 - Immediately following the organizational meeting, a regular meeting of the Hanover Democratic Committee shall be convened to elect the following officers for a term of two (2) years or until the officer's successor is elected: Chairperson, Outreach Vice-Chair; Fund Raising Vice-Chair; Technology Vice-Chair; Political Strategy Vice-Chair; Treasurer; Corresponding Secretary, Recording Secretary and such other and additional officers as the Chair of the Hanover Democratic Committee shall deem necessary. Such election shall be by secret ballot except when a candidate is unopposed.
Section 5.2 - The Magisterial District Chairpersons shall be elected for a term to expire with the elected officers or until the Magisterial District Chairperson’s successor is elected. The Magisterial District Chairpersons shall elect an Organizational Vice-Chair.
Section 5.3 - The Organizational Vice-chair is to be selected from the district chairs, and is responsible for coordination of district activities and communication with District chairs.
Section 5.4 - The Chair shall be the chief executive officer of the Hanover Democratic Committee and primary spokesperson to the public and the media. The Chair shall be an ex-officio member of all standing or special committees. The Chair shall vacate his or her committee seat upon election to county or state office, and that seat shall be declared vacant.
Section 5.5 - The Treasurer shall maintain the books of the HDC and conduct all routine accounting functions. The Treasurer will also work with the Executive Committee in the preparation of budgets and policies.
Section 5.6 - Vacancies in the officers shall be filled by election as soon as is practical at a regularly scheduled meeting of the Hanover Democratic Committee and shall be subject to Section 6.2. Election shall be by secret ballot except when a candidate is unopposed.
Section 5.7 - No person may hold office in the Hanover Democratic Committee (HDC) who is not a member of the Hanover Democratic Committee and who does not reside within the political boundaries of Hanover County, Virginia. Any change in residency that places the officer outside these political boundaries or membership status shall result in a vacancy in that office.
ARTICLE 6 - EXECUTIVE COMMITTEE
Section 6.1 - There shall be an Executive Committee consisting of the elected officers of the Hanover Democratic Committee, the immediate past chair of the Hanover Democratic Committee if he or she resides in Hanover County, the Chairperson from each magisterial district in Hanover County, the county members on the State Central Committee and the Chairs of recognized Caucuses.
Section 6.2 - The Chairperson of the Hanover Democratic Committee shall be the Chair of the Executive Committee.
Section 6.3 - No person shall serve on the Executive Committee who is not a member of the Hanover Democratic Committee and who does not reside within Hanover County, Virginia. Any change in residency that places that person outside these political boundaries or membership status shall result in a vacancy in that position.
Section 6.4 - Full and Associate Membership dues of the Hanover Democratic Committee shall be determined by the Executive Committee.
Section 6.5 - The Executive Committee shall have full responsibility for maintaining all of the administrative functions of the Hanover Democratic Committee.
Section 6.6 - The Executive Committee shall have full authority to act on behalf of the Hanover Democratic Committee on matters arising between meetings of the HDC. The Executive Committee may not amend the Bylaws of the Hanover Democratic Committee nor elect members to the Hanover Democratic Committee.
Section 6.7 - All actions taken by the Executive Committee shall be required to have the approval of a simple majority of the Executive Committee present subject to the quorum requirements in Section 10.3.
Section 6.8 - The Executive Committee shall make the minutes of their monthly meetings available to all members of the Hanover Democratic Committee, via a link on the HDC website.
ARTICLE 7 - REMOVAL
Section 7.1 - The Executive Committee may remove from both office and membership any person found guilty of neglect of any duty imposed upon him or her, unruly behavior at committee meetings or functions, or of any action construed to be opposed to the objectives of the Hanover Democratic Committee. Such action shall not be taken without at least ten (10) days written notice to the accused member and an opportunity for him or her to refute such charges in a hearing before the Executive Committee of the Hanover Democratic Committee.
ARTICLE 8 - COMMITTEES AND CAUCUSES
Section 8.1 - The Executive Committee is responsible for overseeing all functions of the Hanover Democratic Committee, including but not limited to strategic planning, fundraising and donations, outreach, elections, publicity, and sponsorship of subcommittees and caucuses as needed. The executive committee shall appoint from the membership of the Hanover Democratic Committee such standing committees as the Executive Committee deems appropriate.
Section 8.2 - The Executive Committee shall oversee the finances of the Hanover Democratic Committee. These duties include:
- ensuring that Hanover Democratic Committee finances are conducted in conformance with generally accepted accounting principles;
- appointing a member to review HDC financial records at the end of each calendar year.
Section 8.3 - The Executive Committee shall appoint a Standing Committee for Organization comprised of the Magisterial District Chairs. The Organization Vice-Chair shall chair the Organization Committee, the goals of the Organization Committee include:
- developing a district infrastructure to include a captain for each precinct, a second in command, and a list of volunteers from each precinct.
- adding updated information to the VAN about the voters in each district.
- meeting regularly to plan activities, share resources and support the efforts of each District Chair.
Section 8.4 - The Executive Committee shall appoint a Standing Committee for Outreach. The Vice-Chair of Outreach shall chair the Outreach Committee. The duties of the Outreach Committee are to:
- Sponsor caucuses and subcommittees to reach specific groups such as Young Democrats, unregistered voters, women, and minorities. For approval by the Executive Committee;
- conduct outreach operations to broaden community participation in Democratic activities and support Democratic candidates;
- seek volunteers to fill vacancies on state and local boards and commissions;
- Staff local events such as the Strawberry Faire and the Tomato Festival with HDC volunteers.
- maintain liaison with various community groups.
Section 8.5 - The Executive Committee shall appoint a Standing Committee for Fund Raising. The Vice-Chair of Fund Raising shall chair the Fund Raising Committee. The duties of the Fund Raising Committee are to:
- formulate plans, policies and procedures for raising funds for the Hanover Democratic Committee for approval by the Executive Committee;
- raise funds for the Hanover Democratic Committee.
Section 8.6 - The Executive Committee shall appoint a Standing Committee for Technology. The Vice-Chair of Technology shall chair the Technology Committee. The duties of the Technology Committee are to:
- formulate plans, policies and procedures for all technology services for approval by the Executive Committee.
- maintain the web site, membership database, and social media accounts (Facebook, Twitter, Flickr).
- administration of other technology services as needed.
ARTICLE 9 - MEETINGS
Section 9.1 - There shall be at least four scheduled regular meetings during each year.
Section 9.2 - Special Meetings may be called in accordance with the Party Plan.
Section 9.3 - Notice of all regular and special meetings shall be provided to all Hanover Democratic Committee members.
Section 9.4 - All meetings of the Hanover Democratic Committee shall be public.
ARTICLE 10 - QUORUM AND VOTING
All resolutions will be adopted by a majority of those present at any meeting subject to the quorum requirements.
Section 10.1 - Only members in good standing with the Hanover Democratic Committee may cast a vote. Proxies are not permitted.
Section 10.2 - The presence of thirty percent (30%) of the members of the Hanover Democratic Committee shall constitute a quorum to conduct business at any Hanover Democratic Committee meeting.
Section 10.3 - The presence of fifty percent (50%) of the members of the Executive Committee shall constitute a quorum to conduct business at any Executive Committee meeting.
ARTICLE 11 - INSPECTION OF RECORDS
Section 11.1 - Any member of the Hanover Democratic Committee may request to inspect the records of the Hanover Democratic Committee at a reasonable time upon reasonable notice to the custodian of those records. The records available for inspection are:
- minutes of meetings of the Hanover Democratic Committee and the Executive Committee;
- records and statements of the financial affairs of the Hanover Democratic Committee;
- bylaws of the Hanover Democratic Committee.
ARTICLE 12 - RULES
Section 12.1 - The rules governing the County and Executive Committees shall be the current edition of Robert’s Rules of Order, in all cases that those rules are applicable and do not conflict with these Bylaws, the Party Plan and the Code of Virginia.
ARTICLE 13 - AMENDMENTS
Section 13.1 - These Bylaws may be amended by a majority vote at any meeting of the Hanover Democratic Committee at which a quorum as specified in Section 10.2 is present, provided the members of the Hanover Democratic Committee are notified of the proposed changes in accordance with Section 14.1.
ARTICLE 14 - NOTICES
Section 14.1 - All notices shall be publicized fully and in such manner as to assure timely notice (at least seven (7) days before any meeting date) to all interested persons. Notice may be given through electronic mail, paid advertisements, press releases, web site notice or other reasonable method.
HDC Bylaws adopted by a majority of the full committee on December 12, 2015.